Products > Procure To Pay (P2P) > Procurement Software
Procurement Software
Streamline purchasing, cost control, and supplier management with the all-in-one qoipr solution.
Cataloguing & Categorisation
Organize technology-related assets, data, and resources into structured groups for improved management and accessibility to:
Enhance Organization: Streamline the management of tech resources.
Facilitate Access: Make finding and using technology assets easier.
Improve Efficiency: Help in quickly locating and deploying the right tools and data.
Oversee relationships, contracts, and performance of external suppliers for goods or services to ensure:
Supplier Relations: Manage vendor relationships to ensure quality, reliability, and compliance with contractual obligations.
Cost Management: Negotiate pricing, terms, and conditions to optimize cost-effectiveness and value.
Risk Mitigation: Identify and mitigate risks associated with vendor dependencies and supply chain disruptions.
Vendor Management
Oversee and control expenditures strategically for:
Cost Reduction: Identify opportunities for cost savings and efficiencies across procurement and operational expenses.
Budget Control: Manage and monitor spending against allocated budgets and financial forecasts.
Risk Management: Mitigate financial risks associated with overspending or budgetary discrepancies.
Spend Management
Purchase Order Management
Create, approve, track, and manage purchase orders for improved:
Procurement Control: Control and track procurement activities to ensure compliance with budget and procurement policies.
Inventory Management: Update inventory levels based on incoming orders and deliveries.
Supplier Relations: Manage relationships with suppliers through timely order processing and fulfillment.
Identify, evaluate, and manage suppliers to ensure optimal:
Supplier Selection: Identify and select reliable suppliers based on criteria such as quality, cost, and reliability.
Negotiation: Negotiate pricing, terms, and contracts with suppliers to achieve cost savings and favorable conditions.
Supply Chain Efficiency: Optimize supply chain processes and relationships to ensure timely delivery and supply continuity.
Sourcing Management
Oversee agreements that govern the use of software, services, or intellectual property for:
Control: Manage usage rights and restrictions.
Renewals: Track contract expiration and renewal dates.
Compliance: Ensure adherence to licensing terms and conditions.
Contract & License Management
Handle invoices, including receipt, verification, approval, and payment, either automatically or manually for improved:
Efficiency: Speed up invoice processing cycles and reduce manual errors.
Accuracy: Ensure invoices are processed correctly and on time.
Cost Savings: Minimize late fees and improve cash flow management.
Invoice Processing
Oversee and control the flow of goods, products, or materials to benefit:
Optimization: Balance supply and demand to minimize stockouts and overstock.
Cost Efficiency: Reduce carrying costs and optimizing inventory levels.
Order Fulfillment: Ensure timely order processing and delivery.
Inventory Management
Send automated messages about important events, changes, or issues within a system to:
Inform Users: Keep users updated on relevant events or actions required.
Enhance Security: Warn about potential security threats or breaches.
Maintain Performance: Notify about performance issues or system failures.
Alerts & Notifications
Systematically collect, analyze, and present data in the form of reports and statistical summaries for:
Performance Evaluation: Assess operational efficiency, financial health, and market trends.
Compliance: Ensure adherence to regulatory requirements through accurate reporting.
Communication: Communicate key findings and metrics to stakeholders for informed decision-making.
Reporting & Statistics
Request, approve, and manage procurement requests for goods, services, or resources for enhanced:
Workflow Automation: Streamline and automates the requisition process to improve efficiency.
Budget Control: Ensure requests align with budget constraints and financial guidelines.
Audit Trail: Maintain a record of requisitions for transparency and accountability.
Requisition Management
Manage suppliers, contracts, and performance for optimized:
Supplier Selection: Identify and select suppliers based on criteria such as quality, cost, and reliability.
Performance Evaluation: Track and evaluate supplier performance against agreed-upon metrics and SLAs.
Risk Mitigation: Manage supplier risks and ensure continuity of supply through effective supplier relationships.
Supplier Management
Design, automate, and optimize business processes and workflows for improved:
Process Automation: Automate repetitive tasks and activities to reduce manual effort and human error.
Task Prioritization: Assign and prioritize tasks based on deadlines, dependencies, and resource availability.
Visibility: Provide transparency into workflow progress and bottlenecks to facilitate continuous improvement and decision-making.